This data privacy statement applies to the www.larsson-rosenquist.org website which is operated by the Family Larsson-Rosenquist Foundation (FLRF), Rheinstrasse 1, 8500 Frauenfeld, Switzerland. Other webpages that are linked directly or indirectly to our webpage (e.g. through hyperlinks) do not fall within the scope of this data privacy statement. The data privacy statement applies to the recording, processing and use of your personal data when you visit our website and/or have any interaction with it, and explains our practice in relation to the placement of cookies, including the types of cookies we use and how you can manage them.
The FLRF is a charitable foundation governed by Swiss law and based in Frauenfeld, Switzerland. Your personal data will be treated confidentially and not used commercially but only on the basis of this data privacy statement.
Status of the data privacy statement: 12 April 2019
1. Anonymous use of our website
You are welcome to visit our website on an anonymous basis without giving your personal data. Upon your first visit to our website, we ask you to agree to the placement of cookies on your device and the tracing of your user behaviour as regards our website. That way, we are better able to understand how visitors use our website and can improve the information available on it. Where you have registered for our newsletter (see section 3 below), we also use this user information to arrange for you to be sent personalised messages. The following sections 3 to 11 contain a detailed description of the cookies and website analysis tools that we utilise for this purpose, along with your rights to refuse consent.
Where you do not agree with the above approach and wish to remain completely anonymous, you may use the deactivation mechanisms described in sections 4 to 7 to indicate that you do not give your consent or are revoking your consent for the future. In that case, we only collect certain anonymous data which is not directly connected to your person. In this way, we record the number of visitors to our website, browsing patterns and interest areas where relevant. We analyse this information in order to be able to understand how our visitors use our website and to observe trends, statistics and the needs of our users so we can improve our website.
Unless indicated otherwise, we only collect your personal data if you share this with us voluntarily, e.g. by sending an enquiry (via our contact form) or requesting a specific service. Without your express consent and unless indicated otherwise in this data privacy statement, we shall use the personal data shared by you solely to the extent this is required for you to use our website, including the processing of your enquiries and the performance of the requested services. In addition, we may use any of your personal data that we receive only in anonymised form (i.e., in a form that prevents you from being identified) for statistical purposes, and for internal use for the purpose of improving the information presented. Your data will not be used for other purposes or processed beyond the scope of this data privacy statement unless this is expressly permitted or prescribed by law.
2. Use of our contact form
We use the contact form to collect the personal data that you voluntarily share with us, e.g. if you send us an enquiry or have a specific concern. Unless otherwise stated in this data privacy statement, we will use your data without your consent solely for the purpose of processing your concern/enquiry, e.g. in order to have the requested information sent to you, and not for other purposes unless this is expressly permitted or prescribed by law.
3. Registration for the newsletter
You are free to register for our newsletter. Where you do so, we request your consent to the storage and processing of the following information: salutation, first name, surname, email address. We use such data solely to ensure you are provided with regular updates by email about our charitable work and our projects. As part of your registration, we also seek your consent to the personalisation of the content of our newsletter to reflect your requirements and interests based on the stored data received from and about you.
Following your registration for the newsletter you will receive an email confirmation with a link you need to click on to confirm your registration. This double activation process helps us ensure that the owner of the email account agrees to receive our newsletter.
The wording of the consent declaration you give with the registration for our newsletter is set out at the end of the data privacy statement.
By registering for our newsletter you further consent to FLRF recording your use of our newsletters, such as openings and clicks, using an analysis tool of CleverReach GmbH & Co. KG. This tool also records data on the forwarding of emails, undeliverable emails and logouts. The data recorded includes name, email address and location.
Furthermore, we use other technical service providers from Switzerland or the EU, who offer similar tools that help us manage the newsletter subscription and associated communications and marketing services. Our service providers process this data solely on our behalf and according to our instructions, in order to facilitate the analysis of the use of our newsletter, personalise your newsletter-communications, compile reports about newsletter activities, and for other statistical and analytical purposes related to the use of our newsletter. Your data will not be used for other purposes.
4. Receipt of the newsletter
Based on personal contacts with FLRF employees or through your registration for our newsletter (see section 3), your personal data is stored in our address database which is hosted on servers in Switzerland and in Germany.
The processing of your personal data helps us inform you about the work of FLRF in the form of a newsletter. The data is not used commercially. This also encompasses the required legitimate interest in the processing of the data under Article 6(1)(f) GDPR.
We process the following categories of personal data from you: First name, surname, email address, address, telephone number.
Access to the data is restricted to those FLRF employees who require this to achieve the purpose indicated above.
We store your personal data only for as long as is necessary and permissible to achieve the purpose specified in this data privacy statement.
You may unsubscribe from our newsletter at any time and revoke your consent with future effect by clicking on “unsubscribe” at the bottom of the newsletter email received, responding to the newsletter with “UNSUBSCRIBE” in the subject heading or by email or post to the contacts given in section 14 of this statement.
5. Necessary cookies
Cookies are small text files that our website would like to place on your computer or other internet devices such as tablets or smartphones. Where your browser settings accept cookies, your browser adds the text in a small file.
Unless otherwise indicated in this data privacy statement, the cookies used by us are required for our website’s functionality and performance, because, for example, they enable our website to operate more efficiently and facilitate the improved use of the functions and services; these function and/or performance cookies are erased from your device following the end of your browsing session (session cookies). We use the information stored in the required cookies solely to provide you with requested services and functions.
6. Cookie acceptance and personalised tracing
When you view our website, we ask you for your agreement to the placement of further cookies on your device by displaying a cookie banner (cookie acceptance). These cookies are not absolutely necessary for the functionality and performance of our website but help us to record some of your personal data in relation to your user behaviour on our website so that we can improve our website and services.
The cookie banner informs you of the main purposes of additional cookies and about your options and where you can obtain further information. By continuing to use our website following the display of the cookie banner, you declare your consent to the process described above.
You can find the wording of the cookie consent at the end of this data privacy statement. The categories of non-essential cookies and other tracking technologies that may be inserted onto your device, and their purposes in the context of the different services, are explained below. You are entitled at any time to explicitly withdraw your consent to the insertion of cookies and recording of your data with future effect.
In order to improve our services, we may also use other tracking technologies such as tracking pixels and web beacons. These technologies are generally deployed jointly with cookies.
7. Managing your cookie settings
Most browsers are set up to accept cookies as standard practice. If you wish, you can change your settings so that cookies are categorically rejected, cookies already stored on your device are erased or you receive an alert before cookies are stored. To find out more, please consult the guidance for your browser or see www.aboutcookies.org or www.allaboutcookies.org about how you adjust or change your browser settings.
Where you do not permit any cookies, this may affect the usability of the website and some features and services may not be available to you.
Where you use different devices to access our website (e.g. smartphone, tablet, computer, etc.), you must ensure that each browser is adjusted on each device in line with your cookie preferences.
8. Hosting provider & server log files
The website provider collects and automatically stores information in server log files, which your browser automatically sends us. These are: IP address, browser type and browser version, operating system used, referrer URL, host name of the accessing computer and time of the server request. This data cannot be directly attributed to specific people. This data is not combined with other data sources. We reserve the right to review the data subsequently if we become aware of specific indications of any unlawful use.
9. SSL encryption
For security reasons and to protect transfers of confidential content, such as the request you send us as the website operator, this page uses SSL encryption. You can recognise an encrypted connection by the fact that the browser address line changes from “htpp://” to “https://” and by the padlock symbol in the browser line. If SSL encryption is activated, data that you send us cannot be read by third parties.
10. Use of Google Analytics
Google uses this data as our data processor in order to make it easier for us to analyse the use of our website, compile reports about website activities, and for other statistical and analytical purposes related to the use of our website. The IP address sent from your browser in connection to Google Analytics is not linked to any other data managed by Google.
You can prevent the data generated by the cookies from your use of this website (including your IP address) from being recorded and can deactivate tracing by Google Analytics across all webpages by downloading a browser plugin here and installing it.
In that case, an opt-out cookie is stored in your browser which prevents your use of this website being traced by Google Analytics. Please note that you will need to repeat the deactivation process if you delete all cookies stored on your device. Furthermore, you will need to carry out the deactivation process on each device you use to view our website.
An overview of Google’s data privacy provisions is available here.
11. Other third-party cookies
Some content or applications on the website may come from third-party providers unconnected to FLRF. In some cases, they store cookies on your device for their own purposes. We have no control over these third-party tracking technologies or their use. You can prevent storage and tracing by such third-party cookies by making the necessary adjustment or alteration to your browser settings. Please see your browser instructions for further information.
12. Sharing of your personal data
In some circumstances FLRF works together with external technical service providers who are authorised to carry out services on our behalf and in accordance with our instructions. These companies may be given access to your personal data but solely to the extent this is required for your use of our website, including the performance of services such as the processing of your enquiries or orders. Thus, FLRF may engage service providers to host our website or store your data or analyse the data recorded. These service providers are not permitted to share your personal data with unauthorised third parties or to use it for purposes other than as directed. Some of these service providers may be based in countries outside Switzerland and the EU/EEA which do not guarantee the same level of data privacy as in your home country. However, FLRF has entered into corresponding agreements with these service providers in order to ensure that all necessary measures are taken for the protection of your personal data, in line with the applicable requirements. For further questions relating to our service providers, please contact us as explained in section 14 below.
Unless indicated otherwise as above, we do not share your personal data with third parties without your prior consent unless we are legally obliged to do so.
13. Storage of your personal data and data security
Your data is stored on servers in Switzerland and/or the EU. Furthermore, providers of cloud services based outside Switzerland and the EU/EEA, including in the USA, may be engaged to provide hosting services and process your personal data for storage, communications and marketing purposes. Given that the laws in these countries may in certain circumstances not envisage the same level of data protection as is regarded as reasonable in Switzerland or the EU/EEA, we have taken the necessary steps to ensure your personal data is properly handled and protected and to make sure that this is processed solely on our account and in line with our instructions.
We treat your personal data as confidential. We have implemented appropriate technical and organisational security measures in order to protect your personal data against any unauthorised sharing, unauthorised access, alteration, misuse and against accidental or unlawful destruction or loss.
14. Your rights and contact
According to the provisions of current data protection legislation, you are entitled to request information about the data we store about you. Furthermore, you may have the right to request corrections and the erasure or blocking of your personal data or be entitled to restrict or refuse the further processing of this data on legitimate grounds or based on the right to data portability.
Furthermore, you can at any time revoke all consents given with future effect. To this end, you can use the deactivation mechanisms set up for the different services, or – in relation to the receipt of the newsletter – contact us by email under the address below.
In case of questions on the recording, processing and/or use of your personal data or the enforcement of your rights please contact: Family Larsson-Rosenquist Foundation, Rheinstrasse 1, 8500 Frauenfeld, Switzerland, email: firstname.lastname@example.org.
15. Amendments to this data privacy statement
We reserve the right to amend this data privacy statement at any time with future effect. Amended versions of this data privacy statement will be published on the website. Even if we do not intend to make frequent amendments to this data privacy statement, we advise you to read the most up-to-date data privacy statement when you visit our website so that you can be certain that you are aware of the data recorded by us and its use and sharing, and that you consent to its processing to that end.
16. Appendix: Declarations of consent
In order to facilitate complete transparency in relation to our processes, we make the content of the declarations of consent obtained about our website available to our users. In connection with your use of our website, you have, where relevant, expressly given one or more of the declarations of consent below:
Registration for the newsletter
I wish to register for the newsletter of the Family Larsson-Rosenquist Foundation (FLRF) in order to receive regular updates and information on FLRF’s work and on the projects provided by FLRF, Rheinstrasse 1, 8500 Frauenfeld, Switzerland. The newsletter is sent by FLRF, Rheinstrasse 1, 8500 Frauenfeld, Switzerland.
I consent to the storage, processing and use of my form of address, title, first name, surname, email address, address and telephone number, which I share with FLRF (in line with the explanations in the data privacy statement) via FLRF for the above purposes, as well as for the purpose of personalising my FLRF newsletter to reflect my interests and preferences. I further consent to FLRF tracing the use of its newsletter, e.g. through my opening and clicking on the email (including my personal data, such as name, email address and location), to gain a better understanding of subscribers’ use of the newsletter services.
Data privacy statement: You may unsubscribe from our newsletter at any time and revoke your consent with future effect by clicking on “unsubscribe” at the bottom of the newsletter email received, responding to the newsletter with “UNSUBSCRIBE” in the subject heading or by contacting us by email or post: Family Larsson-Rosenquist Foundation, Rheinstrasse 1, 8500 Frauenfeld, Switzerland, email: email@example.com.
You may revoke your consent with future effect at any time. To this end you can use the deregistration or deactivation mechanisms set up for the different services or, where your newsletter registration is concerned, send your revocation by email or post to: Family Larsson-Rosenquist Foundation, Rheinstrasse 1, 8500 Frauenfeld, Switzerland, email: firstname.lastname@example.org.